Regular Council Meeting

Be it resolved that we open this Regular Meeting of Council.

Be it resolved that we approve the agenda with the following changes: a . Item 13 (b) New Purchasing Policy to be dealt with at item 8 (y) instead of 13 (b). b . Add item 9 (a) Recognition of the Russell Lions Club Award from the Fire Marshall of Ontario. c. Item 14 (a) Closed session - Replace s. 239(2) (e) by s. 239(2) (b); but the subject remains the same.

Be it resolve that we approve consent items 6(a) to 6(p) except for item 6(l) which shall be voted on separately.

Be it resolved that Council acknowledge receipt of the Library's strategic plan (Power Point presentation, final report, public information booklet and report on the user and non-user survey). Furthermore be it resolved that Council direct Township administration to have discussions with the Library Administration in order to clarify and determine who will be responsible for those services and initiatives and to report back to both council and the Library board respectively.

Be it resolved that municipal council adopt By-law 52-2013 authorizing the signature of the service agreement between the municipality and Mélanie Construction for the cons truction of pumping station #8 and the forcemain with the costs of the project being shared at 55% 52% (Melanie Construction) and 45% 48% (Municipality) respectively, as recommended.

Be it resolved that the following by-law be introduced and is deemed to have been read a first, second and third time and passed: By-law 57-2013, being a Traffic and Parking by-law amendment to amend by-law 31-2004. (Report PIC 26-2013)

Be it resolved that the following by-law be introduced and is deemed to have been read a first, second and third time and passed: By-law # 58- 2013, being a by-law for the Removal of Part Lot Control for a property owned by Mélanie Construction Inc. and legally described as Lot 40 on Plan 50M-311, being parts 1 to 4 on Plan 50R-10159 and known as 48 and 50 Gaslight Way in the Village of Russell be adopted by by-law (Report # PD 37-2013).

Be it resolved that the following by-law be introduced and is deemed to have been read a first, second and third time and passed: By-law # 59- 2013, being a by-law for the Removal of Part Lot Control for a property owned by Mélanie Construction Inc. and legally described as Lot 45 on Plan 50M-311, being parts 1 to 3 on Plan 50R-10158 and known as 120 and 122 Broadway Avenue in the Village of Russell be adopted by by-law. (Report # PD 38-2013).

Be it resolved that the following by-law be introduced and is deemed to have been read a first, second and third time and passed: By-law # 60- 2013, being a by-law for the Removal of Part Lot Control for a property owned by Mélanie Construction Inc. and legally described as Lot 39 on Plan 50M-311, being parts 1 and 2 on Plan 50R-10160 and known as 2 and 4 Abbey Crescent in the Village of Russell be adopted by by-law. (Report # PD 39-2013)

Be it resolved that Council acknowledges receipt of Report PD 42-2013 dated June 17, 2013 and approves as recommended street names Nancy Street, Lyon Street, Lucerne Drive, Belfort Street, Colmar Street, and Bruges Street as identified on the Plan made by Annis , O’Sullivan, Vollebekk Ltd., Ontario Land Surveyor for 1437137 Ontario Inc. for the property legally described as Part of Lots 9 & 10, Concession 8 and identified as UCPR File # 080-S-10-0 01.

Be it resolved that the following by-law be introduced and is deemed to have been read a first, second and third time and passed: By-Law # 61-2013, being a by law to authorize the Mayor and the Clerk to execute and affix the Corporate Seal to a Subdivision Agreement between 1437137 Ontario Inc. and the Corporation of the Township of Russell for a parcel of land legally described as Part of Lots 9 & 10, Concession 8, a vacant parcel in the Village of Embrun, on a plan made by Annis , O Sullivan, Vollebekk Ltd. shown as Reference Number No. E-5524-12 and identified under UCPR File No.: 080-S-10-001and subject the identified conditions. (PD # 42-2013)

Be it resolved that Council acknowledges receipt of Report PD-43-2013 dated June 17, 2013 and approves as recommended the following sewer and water allocation: 3 units of water allocation – Property owned by 795198 Ontario Inc., legally described as Part of Lot 10, Concession 7 and known as 1128 Route 300 in Embrun. Specifically for use for the Embrun Fire Hall on Route 300.

Be it resolved that Council acknowledges receipt of Report FS-17-2013 dated June 17, 2013; Be it further resolved that Council accepts to transfer the 2012 Public Library Board surplus as follows: $ % ______ 90 _____ to municipal Asset Management reserve $ % ______ 10 _____ to the Public Library Board.

Be it resolved that the following by-law be introduced and is deemed to have been read a first, second and third time and passed: By-law 55-2013 being a by-law to authorize certain capital works of the Corporation of Township of Russell; to authorize the submission of an application to the Ontario Infrastructure and lands Corporation for financing such capital works; to authorize temporary borrowing from OILC to meet expenditures in connection with such works; and to authorize long term borrowing from OILC for such works through the issue of debentures as reported in Report FS 18-2013.

Be it resolved that Council acknowledges receipt of Report FS-19-2013 dated June 4, 2013 and approves the proposed work schedule as recommended: 1. For the 2014Operational and Capital Budget 2. For the Development Charges Study 3. For the Asset Management Policy; And that the procedural by-law be amended accordingly.

Be it resolved that the following by-law be introduced and is deemed to have been read a first, second and third time and passed: By-law # 62-2013, being a by-law to regulate Off Road Vehicles within the Township of Russell for the JR Fitness Run (Report PIC-25-2013).

Be it resolved that we acknowledge receipt of Report PW 16-2013 dated June 17, 2013 and approve as recommended: That Council approves the Blue Box Promotion and Education communication plan as presented in Report PW 16-2013.

Be it resolved that we acknowledge receipt of Report PW 17-2013 dated June 17, 2013 and approve as recommended: That Council accepts that the Township of Russell landfill site hours of operations are changed as shown below beginning 2014: • May 1st to August 31st: Monday to Friday 8:00 am to 2:00 pm Saturday 8:00 am to 4:00 pm; • September 1st to April 30th: Monday to Friday 8:00 am to 12:00 pm Saturday 8:00 am to 4:00 pm; That Council accepts that the administration prepares a new tipping fee by-law and imposes a fee for disposal of wood and concrete. That Council gives direction to the administration to begin the purchasing process for the acquisition of a weigh scale and that the installation is completed before the end of 2013. That Council gives direction to the administration to prepare a new landfill site tipping fee by-law when the new scale is installed with the recommended fees below: • $80 per 1,000kg (Metric Ton) If tipping load is less than 250kg a flat rate of $20 is charged • 100% Wood branches loads only: $10 per load • To receive a Combo Deal whereby “no charge” applies for disposal of a combination of any or all these materials: o 100% household hazardous waste loads only: No charge o 100% electronic waste loads only: No charge o 100% used tire loads only: No charge o 100% compost loads only: No charge o 100% metal loads only: No charge o No other waste materials can be included in the load for this “no charge” option. That Council gives direction to the adm

Be it resolved that we acknowledge receipt of Report PW 19-2013 dated June 17, 2013 and approve as recommended: That Council acknowledges the 2011 report on the Township of Russell annual energy use and greenhouse gas emissions for the designated facilities.

Be it resolved that we acknowledge receipt of Report PW 20-2013 dated June 17, 2013 and approve as recommended: That Council accepts starting a pilot project during the 2013-2014 winter season by hiring two (2) additional operators and organizing a different work schedule in order to follow all regulations and providing the proper winter control services. That Council accepts that the administration proceeds with a tender process for the services of snow clearing of the Marionville Community Centre parking and Marionville sidewalks for the 2013-2014 winter season in order to provide a better service for the parking users and to have all implicated cost for the 2014 budget.

Be it resolved that Council approves the amended lease agreement between the Township of Russell and Michel Dignard and Jeanette Mongeon shown in appendix A of report PW 21-2013. That the Mayor and Clerk be authorized to sign the amended lease agreement with Michel Dignard and Jeanette Mongeon .

Be it resolved that we acknowledge receipt of Report PW 22-2013 dated June 17, 2013 and approve as recommended: That Council authorizes an exemption to by-law 78-2004, purchasing policy for procurement of goods and services, as per clause 5.5.3 That Council approves that the West Lane of St-Thomas road from Normandie Ave for a distance of approximately 193m southerly be reconstructed and paved in the amount of $48,000 + HST by Robert Excavating.

Be it resolved that the following by-law be introduced and is deemed to have been read a first, second and third time and passed: By-law # 56-2013, being a by-law amending Zoning By-law # 46-2011 by modifying and adding new definitions to Section 2, modifying Sections 3.31.15 & 3.31.16 as per Schedule B – Option 2 of Report # PD-19B-2013 which is other than the recommendation of the Planning and By-law Enforcement Departments.

Whereas Section 18.1 of the Procedure By-law 9-2013 stipulates that council meetings shall stand adjourned at 9:30 p.m. but business may be continued on the affirmative vote of at least two-thirds of the members present and voting. Be it therefore resolved that we extend this meeting of council beyond 9:30 p.m. until council has addressed all business on tonight’s agenda.

Be it resolved that we acknowledge receipt of Report PR 10-2013 dated June 17, 2013 and support as recommended the Russell Agricultural Society Special Occasion Permit application for their Rodeo/Truck Pull/Show & Shine Show on July 13, 2013.

Be it resolved that we acknowledge receipt of Report PR 11-2013 dated June 17, 2013 and support as recommended the Russell Agricultural Society Special Occasion Permit application for the annual Russell Fair on September 4, 5, 6, 7 and 8, 2013.

Be it resolved that we acknowledge receipt of Report PR 12-2013 dated June 17, 2013 and approve as follows: 1. An in-kind grant in the amount of $450 to the Russell Optimist Club to cover the cost of the hall rental in Russell for their monthly dances for kids between the ages of 9 and 13 years old.

Be it resolved that Council acknowledge receipt of report P.U. 07 – 2013. Be it further resolved that Council approves the recommendation of its Director of Environmental Services that no sanitary sewer allocations for this project be permitted to Oligo Development Group in the Embrun Sanitary Sewer System at the present time. OR that Council accepts the scenario depicted in the report for the installation of a sanitary sewer system wet well to store and delay the effluent discharge of the proposed project at 848 Notre Dame St.

Be it resolved that the following by-law be introduced and is deemed to have been read a first, second and third time and passed: By-law 65-2013, being a by-law to adopt the Township of Russell Purchasing Policy for the Procurement of Goods and Services (Report s CAO 7-2013, CAO 7B-2013, CAO 0C-2013).

Be it resolved that Council acknowledges receipt of Reports PIC-18-2013 dated May 6, 2013 and PIC-18B-2013 dated June 4, 2013 and approves as recommended that we set aside the property described as Lot 10 Concession 5 for the proposed use, enabling Mrs. Emard to continue her volunteer work in the development of this project.

Be it resolved that we adjourn this regular Meeting and open a closed session pursuant to Section 239(2) (b) and (c) of the Municipal Act.

Be it resolved that we adjourn this closed session and reconvene to the Regular Meeting of Council.

Whereas the Mayor received a letter from Upper Canada District School Board (UCDSB) dated March 25, 2013; And Whereas UCDSB has declared Lots 22 and 23 on Registered Plan A.L. McNaughton 1908, in the Township of Russell, in the County of Russell, in the province of Ontario, Reference Plan 50R-5049, as surplus to its needs and are soliciting the Township’s interest in such lands; And Whereas Council adopted resolution 87-2013 on April 15, 2013 authorizing the Mayor to formally respond in writing to the UCDSB to confirm that the Township of Russell was interested in acquiring lot 22 and lot 23 as described above; And Whereas the UCDSB requires a decision by June 23, 2013; Now therefore be it resolved that the Mayor be authorized on behalf of the Township of Russell to make an offer to purchase and formally respond in writing to the UCDSB to confirm that the Township of Russell is interested to : 1) Acquire lot 22 as described above for the sum of $2.00; and 2) Acquire lot 23 as described above for the sum of $2.00.

Be it reseolved that we appoint Jean Leduc as Acting Clerk for the remainder of this Regular Council Meeting

Be it resolved that we close this closed session and reconvene to the Regular Meeting of Council.

Be it resolved that the following by-law be introduced and is deemed to have been read a first, second and third time and passed: By-law 66-2013 being a by-law to appoint an interim Director of Public Works

Be it resolved that we close this Regular Meeting of Council.